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Emergency Preparedness

Contents

Introduction

Below are action steps to take during a given emergency. This is to be used for short term actions to be taken in the event of an emergency. This document is to be used in conjunction with the College-wide full emergency plan. This plan integrates data and practices consistent with the National Incident Management System or NIMS.

Full Emergency Plan

A link to the full emergency plan can be found here.

Emergency Notification

In the event of an identified campus-wide emergency, to include tornado, fire, or violent incident, the campus will be notified in the following ways:

  1. all-campus email will be sent;
  2. all-campus television broadcasts will be interrupted with data about the incident;
  3. pertinent information will be placed on the home page of the website.

All notifications are dependent upon working equipment. Runners will be utilized as a last resort.

Things You Can Do to Promote a Safe Culture

Emergencies can happen at any time without warning. Being prepared to respond to an emergency is the responsibility of the individual as well as the campus community.

Being alert to your surroundings enables the campus to enhance campus safety and security.

Personal Safety Tips

  1. Use safe, direct, and well-lighted routes.
  2. Stay alert to your surroundings — using electronic devices can decrease your awareness.
  3. Look confident and purposeful.
  4. Walk with friends if possible.
  5. Carry your keys and money in a front pocket, not in a purse or backpack.
  6. If you are being followed, go to where there are people and call 911.
  7. Never leave items unattended. Items such as laptop computers, purses, and keys may be stolen. Stolen items often are never returned, and most thieves are not arrested. Victims can, however, help apprehend criminals and get property back if they know the serial numbers of their items.
  8. Keep doors and windows locked — do not prop doors open. Do not allow people to walk unescorted in your residence hall. This compromises the safety of everyone in your building.
  9. Put valuables and packages in the trunk of your car before you arrive at your destination.
  10. Lock your car.

In the Event of an Emergency

  1. Dial 911 to report any emergency on campus.
  2. Take action immediately if there are fire alarms, warning sirens, or any other alert to evacuate or seek shelter.
  3. Help others, especially those who may need physical assistance.
Emergency Phone Number During Business Hours
During Regular Business Hours: Monday – Friday, 8 a.m. – 4:30 p.m.
Campus Security 217-479-7020
Student Life Office 217-479-7123
President's Office 217-479-7025
Physical Plant 217-479-7079
After Regular Business Hours & Weekends
Resident Director On Duty Cell Phone 217-479-7020
Student Life Professional On Duty Cell Phone 217-479-7020
Campus Security Contact Numbers
Campus Security Office 217-479-7020
Campus Security After Hours On Call Phone 217-479-7020
Emergency Response Team Members Office Number
College President or designee 217-479-7025
Vice President for Student Life or designee 217-479-7123
Executive Director of Institutional Advancement or designee 217-479-7031
Public Relations Director or designee 217-479-7027
Coordinator of Residence Life, Student Conduct, and Student Organizations or designee 217-479-7123
Director of Facilities or designee 217-479-7079
Vice President for Academic Affairs or designee 217-479-7016
Vice President for Admissions or designee 217-479-7062
CFO and Vice President for Administration or designee 217-479-7007

Emergency-Specific Action Plans

Medical Emergency

In the event of a medical emergency, take the following steps.

  1. Call 911 immediately.
  2. Do not move the person unless he or she is in danger.
  3. Avoid leaving the person except to summon help. Render first aid or CPR if you are trained and qualified.

Fire

If you discover a fire, take the following steps.

  1. Manually activate the fire alarm.
  2. Tell others in the area that there is a fire.
  3. Exit the building and close the door(s) behind you.
  4. Call 911 when you have reached safety.

If you are trapped during a fire, take the following steps.

  1. Wet and place cloth material around and under the door to prevent smoke from entering.
  2. Close as many doors as possible between you and the fire.
  3. Be prepared to signal someone outside, but do not break glass until absolutely necessary as smoke may be drawn into the room.

If caught in smoke, take the following steps.

  1. Drop to the floor and crawl toward an exit.
  2. Stay as low as possible.
  3. Take shallow breaths through your nose and use a shirt or towel as a filter.

Severe Summer Weather/Natural Disaster

A tornado or severe thunderstorm watch means that conditions are right for severe weather to develop rapidly. If a watch is issued for Morgan County, the following steps should be taken.

  1. Monitor the local emergency alert radio station, the Jacksonville media, or the National Weather Service website.
  2. Supervisors with employees working outdoors may instruct them to go inside the closest building with safe areas.
  3. Supervisors with employees working indoors (such as in offices) may instruct employees to close windows and blinds, and be ready to move to safe areas.
  4. Faculty with classes in session should close windows, inform students of their building's safe areas, and be ready to relocate to those areas.

A tornado or severe thunderstorm warning means that the severe weather is happening and the situation is dangerous. The Jacksonville Emergency Services Department will sound the sirens in the event of a tornado warning. If a tornado or a severe thunderstorm warning is issued for Morgan County, the following steps should be taken.

  1. Move students and staff to a safe area immediately. Safe areas include basements, pedestrian tunnels, or interior hallways on the lowest floor. Avoid large, poorly supported roofs and structures such as auditoriums or gymnasiums.
  2. Close classroom, laboratory, or office doors, and stay away from windows.
  3. Remain in a safe area until the warning expires or until the all-clear signal has been issued.

Severe Winter Weather

For the most part, the College will not close unless the safety and security of the faculty, students, and staff is in jeopardy.

If the decision to close the MacMurray College campus is made, all official College announcements will be made exclusively through Public Relations. Announcements of an emergency closing will, to the extent possible, specify the starting and ending times of the closing, and whether the closing includes specific College services, events, and evening or Saturday classes and programs.

Public Relations will use a variety of communications tools to announce any closing. Jacksonville media, television broadcast, email, and the College website will also be used to alert the community. The community is expected to seek out announcements and information on possible closing. Calling College offices will not guarantee that the latest or most accurate information is provided to the caller.

Power Failure

Power failure to buildings can occur for myriad reasons. If you experience building-wide power failure, contact Facilities. If evacuations become necessary, please follow the pre-identified procedures in the full emergency plan. In the event of a major campus-wide outage, take the following steps.

  1. Remain calm.
  2. Turn off lights and unplug all electrical equipment, including computers.
  3. Do not light candles or other ignitable light source as they could set fire to other materials.
  4. If evacuation is required, follow pre-determined evacuation procedures.

Civil Disturbance

For the most part civil disobedience on campus will be handled by Student Life and Security. Should you see a civil disturbance on campus, call the Office of Student Life at 217-479-7123.

Criminal Activity

If you become aware of criminal activity, take the following steps.

  1. Call 911 immediately.
  2. Do not attempt to apprehend or interfere with a criminal.
  3. Note the criminal's characteristics: height, weight, gender, race, age, clothing, weapon (if any), and direction and method of travel.
  4. If the criminal flees the scene in an automobile, note the license plate, make, model, color, and any other characteristics of the vehicle.

Workplace Violence

If you are a student and experience intimidation in the workplace, please call Security or Student Life. If you are a staff or faculty member, please contact Human Resources.

If you notice workplace violence, including threats, physical attack, and/or property damage, take the following steps.

  1. Call 911 immediately and provide a location and description of the assailant or suspicious individual.
  2. Seek cover behind a locked door.

Flooding

In the event of flooding, take the following steps.

  1. If it's safe to do so, turn off electrical equipment and secure electronics, vital equipment, records, and hazardous material by moving it to higher ground.
  2. Call Facilities.
  3. Call 911 to report hazardous substances that may contaminate flood waters.

Bomb Threat

If a bomb threat is received by phone, take the following steps.

  1. Remain calm.
  2. If your phone has a display, copy the number or letters on the display.
  3. The most crucial information you can obtain from the caller is detonation time, location, and appearance of the bomb.

Don't hang up. Have someone else call 911. Give the phone number for the location that received the bomb threat.

If a bomb threat is received by note or by email, take the following steps.

  1. Call 911 immediately.
  2. Call the Vice President for Student Life and/or Security.
  3. Do not handle the note.
  4. If an email, do not delete, reply, or forward.
  5. Follow plans for this type of emergency.

If a suspicious object is found or arrives in the mail, take the following steps.

  1. Call 911 immediately.
  2. Call Vice President for Student Life and/or Security.
  3. Do not touch or move the object.
  4. Evacuate the immediate area.
  5. Stop anyone from entering where the object is located.

Signs of a suspicious package:

Active Shooter

If you are in a building when a shooting occurs, take the following steps.

  1. If it is safe to do so, evacuate the building.
  2. If you can't leave, lock and/or barricade all doors.
  3. Close blinds and block windows.
  4. Stay away from doors and windows.
  5. Stay low/behind available heavy objects.
  6. Turn off lights, radios, and computer monitors.
  7. Keep yourself out of sight.
  8. Call 911 to provide your location, report any injuries, or provide a description of the assailant(s) name, number of suspects, gender, race, clothing, physical features, and type of weapon.
  9. Remain in the secured area until you are certain that the shooter is contained by law enforcement.
  10. When in doubt, remain within the secured area.
  11. If you encounter police officers, raise your hands and follow their commands immediately and completely.

Additional Resources

Local Resources

State Resources

National Resources